Author Guidelines - Multi-Author Texts

Multi-Author Manuscript Submission Guidelines

If you have any questions concerning these guidelines or manuscript submission, please contact the Press immediately.

  1. Preparing Manuscript
    1. Formatting
      Please avoid formatting your manuscript except when absolutely necessary.  Follow the guidelines below:

      • Avoid different sizes and fonts (even for titles and subheads!).
      • Use the indent function, as opposed to spaces or tabs to indent your paragraphs.
      • For extracts (block quotes, verse), set them off by pressing the ENTER key before and after them instead of indenting.
      • For absolutely necessary instances of italics, bold, and small caps, please use the following markup:
        • Italics: Underline all text to be italicized
        • Bold: Strikethrough all text to be bolded
        • Small Caps: Underline and strikethrough all small caps
      • Use a single space after periods, not a double space.
    2. Notes
      In most cases, endnotes are preferred over footnotes—they can go at the end of the entire text or the end of each chapter.

      • Please use the word processor’s note function instead of inserting each note manually.
      • Restart numbering at the beginning of each chapter.
      • General notes about the actual chapter should be unnumbered and appear first in the notes section.
    3. Stylistic Concerns
      Please provide an anomalies sheet and style sheet and submit them with your manuscript.

      • An anomalies sheet includes any special stylistic preferences for your text, such as unusual spellings, specific spacing for poetry, terms specific to your field, etc.
        Ex) Freewrite is not in the dictionary but is commonly used by teachers of composition. Please retain its spelling as I have it.
      • A style sheet is a list of spellings, caps, hyphenation, etc. particular to the book. This can include proper names as well, if desired.
        Ex) Communist (caps), but communism (lc)
      • For grammatical and stylistic concerns, refer to the Chicago Manual of Style, for spelling, refer to a Webster’s or Merriam-Webster’s dictionary.
  2. Illustrations
    Illustrations include photos, line art, graphs/charts, screen shots, etc.

    1. Placement
      • Indicate placement of images in the text (i.e., insert fig_001 here).
    2. Submission
      • Please include originals with manuscript if possible. (They will be returned.)
      • If images are supplied digitally, please scan them at 300 dpi (minimum) and save the files as TIFFs (.tif), not JPEGs (.jpg).
      • For line art, scan at 1200 dpi as close to final size as possible and save as an EPS  (.eps).
      • Please do not write on photos or use paperclips, stables, etc. Include ID info and any notes on a Post-It attached to the back of the photo.
      • We do not usually use color due to cost restrictions, so unless otherwise instructed, try to submit black and white images or illustrations.
      • Please prepare captions and attributions to go with each image. It is your responsibility to obtain any necessary permissions.
  3. Submitting Manuscript
    Please submit one electronic copy of the manuscript

    1. Electronic copy:
      • Send by e-mail
      • Must be compatible with Word 2003/2004
      •  Use a word-processing system (i.e., Word), not a page-layout program
    2. Other elements:
      • Anomalies sheet
      • Style sheet
      • llustrations (if applicable)
  4. Special Considerations  - Multi-Author Texts
    The volume editor acts as the liaison with the Press—we do not contact each author separately. The volume editor is also responsible for coordinating work with authors and enforcing deadlines.

    • Before production, we need contact information for all contributors, including mailing addresses, phone numbers, and e-mail addresses.
    • Also before production, we need all of the contributor agreements/contracts and any necessary permissions.
    • The manuscript should include short biographies of each author at the end, which have been approved by the contributors.
    • There should be a single, comprehensive anomalies sheet and style sheet for the text. Consistency in style and mechanics is essential.
    • All authors should use the same word-processing program if possible, or the volume editor must convert all of the chapters to work in the same program.